Filing any document can be a tedious and meticulous process and for businesses keeping all these documents, it can be time and space consuming. By law according to GOV.UK, companies are required to keep and store records for roughly 6 years from the end of the last company financial year they relate to, or even longer! While, under Section 388 of the Companies Act 2006, all businesses will need to maintain adequate filing records or could face hefty fines if they fail to comply.
What are some of the documents which needs to be filed?
These could include invoices, receipts, employee records, VAT records and tax returns along with relevant supporting information.
Where can these files be kept?
Companies are required to keep all records at a registered office or at a place agreed by the directors of the organisation. Such places, can include an accountancy firm or at a records management facility.
While a number of accounting firms prefer to store these files on site, over time these files can take up a lot of precious office space and these days, many accountancy firms are making the switch to storing with us for smoother day-to-day operations.
That’s where we come in!
At Cube Records Management Services offers efficient document organisation for accounting firms.
Documents storage is the core service at Cube Records Management Services and we are proud to offer professional archival of all of your company’s irreplaceable documents.
Store with us at our dedicated document storage facility knowing your files are safe under our state of the art security system. We also offer a wider range of record management services from secure document destruction and shredding, media storage and offsite data management.
Other services we provide include;
- Collection and delivery of your records
- Transportation via our own company fleet
- Easy tracking of files via our online database
- Access to your records through our online request system
- Secure disposal of your records (shredding,, recycling or destroying upon request)